INSTRUCTIONS TO AUTHORS

DEADLINES

To provide the organizers with sufficient time for editing & printing of the proceedings, it is strongly advised that authors adhere to the schedule. Contributions (full manuscript) received after the deadline (January 20) may not be included in the published proceedings. 

 

15 JAN 2022        Deadline of ABSTRACT submission

07 FEB 2022        Deadline of FULL PAPER submission

15 FEB 2022        Send copy of Powerpoint presentation to Secretariat for ease of presentation at the conference

 

INTRODUCTION

 

Authors often asked a question to the conference organizers whether it is possible to publish a paper in a conference proceedings that will subsequently be submitted for publication in a refereed scientific journal. Obviously, a paper cannot be published twice. To save the information that authors who intend to publish their papers in a refereed scientific journal, it is advised not to include a full set of primary data, particularly those tables or figures that will be included in the publication in a scientific journal. However, authors are encouraged to take advantage of the opportunity to include material or data that might not be acceptable to a journal. This conference proceeding could serve as a supplement to the Journal paper, which may be used as a cross reference.

However, if this is not possible, Authors are required to submit a short (1-2 pages) abstract of the study to be included in the conference proceedings.

AbstractTemplate FullPaperTemplate

 

SUBMISSION OF PAPERS

Submitted scientific papers in this conference will be published in a Conference Proceedings, both online and in paper form. Hence, Authors are requested to submit their paper by e-mail (This email address is being protected from spambots. You need JavaScript enabled to view it.) to the conference organizer. Authors are asked to prepare their papers using 12 pt Times New Roman (word file). Please name your file with your surname and the relevant table or figure number (e.g. DELACRUZ.doc for the main document; DELACRUZ_F1.TIF for figures or graphs). If the Author is presenting two papers or a paper and a poster or if there is another presenter with the same name, please add PAPER or POSTER to the filename and a keyword so the Secretariat can easily distinguish whether the entry is for oral or poster presentation (e.g. DELACRUZ_BIOMASS_POSTER.doc).

Peer Review:

All papers will be reviewed by the members of the Scientific Committee

Editing:

Drafts will be edited for format by the Organizers. 

Manuscripts:

All submitted papers (full blown paper or abstract) will be published online. All abstracts will be published, both in paper and online. Following the review process by the Scientific Committee, selected manuscripts will also be published, together with the abstracts, in paper form. 

SPOKEN OR ORAL PRESENTATION PAPERS should be an even number of pages, ideally not exceeding six pages (including references). 

PLENARY SPEAKER papers should not exceed eight pages (including references).

POSTER PAPERS should also be an even number of pages, ideally 4-6 pages (maximum).

FULL PAPER PREPARATION

Both ORAL and POSTER papers must conform to the required format as indicated below:

Format

The paper should be structured into the sections as follows: summary, introduction, materials and methods, results, discussion, conclusion, acknowledgment (optional), and references.

Three levels of sub-heading may then be used as follows:

            Centered heading bold - Results

            Centered heading (italicized) – Biomass Yields

            Side heading (italicized) on a separate line -

Contents

Abstract: should contain the Title, Author list, Affiliations, and Keywords (up to five relevant word or phrase). Total length should not exceed 250 words, containing a concise outline of the content of the paper.  It should be intelligible without reference to the rest of the paper.  An abstract is required for both oral and poster papers.

Introduction: should briefly place the study in a broad context and highlight why it is important. It should define the objectives and its significance. The current state of the research field should be reviewed with brief reference to previous relevant work.

Materials and Methods: contains the brief description of the main methods or treatments applied. This should be clear and contains details to allow researchers to repeat the procedure.  References should be given to established methods, but new techniques must be described in details.

Results: This contains the summary of the study’s main findings. The presentation should be brief, concise, and clear. Where appropriate, results could be summarized in small tables and graphs.  Results must be statistically validated.  Means are to be accompanied by standard errors (se), degrees of freedom (df), and p-values.

Discussion: should interpret and compare results with any previous relevant reports. The findings and their implications should be discussed in the broadest context as much as possible.

Conclusion: should provide readers with a brief summary of the main conclusions, with particular relevance to the objectives of the study.

References: In the text, reference numbers should be placed in square brackets [ ], and placed before the punctuation (e.g. [1], [1–3] or [1,3]). References should be described as follows, depending on the type of work:

 Journal Articles
Author 1, A.B.; Author 2, C.D. Title of the article. Abbreviated Journal Name Year, Volume, page range, DOI. Available online: URL (accessed on Day Month Year).

 Books and Book Chapters:
Author 1, A.; Author 2, B. Book Title, 3rd ed.; Publisher: Publisher Location, Country, Year; pp. 154–196.


Author 1, A.; Author 2, B. Title of the chapter. In Book Title, 2nd ed.; Editor 1, A.; Editor 2, B., Eds.; Publisher: Publisher Location, Country, Year; Volume 3, pp. 154–196.

 Unpublished work, submitted work, personal communication:
Author 1, A.B.; Author 2, C. Title of Unpublished Work. Status (unpublished; manuscript in preparation).

Author 1, A.B.; Author 2, C. Title of Unpublished Work. Abbreviated Journal Name stage of publication (under review; accepted; in press).

Author 1, A.B. (University, City, State, Country); Author 2, C. (Institute, City, State, Country). Personal communication, Year.

 Conference Proceedings:
Author 1, A.B.; Author 2, C.D.; Author 3, E.F. Title of Presentation. In Title of the Collected Work (if available), Proceedings of the Name of the Conference, Location of Conference, Country, Date of Conference; Editor 1, Editor 2, Eds. (if available); Publisher: City, Country, Year (if available); Abstract Number (optional), Pagination (optional).

 Thesis
Author 1, A.B. Title of Thesis. Level of Thesis, Degree-Granting University, Location of University, Date of Completion.

 Websites
Title of Site. Available online: URL (accessed on Day Month Year).
Unlike published works, websites may change over time or disappear, so we encourage you create an archive of the cited website.

Preparation

The preferred package is Word. 

Margins: Suggested margin dimensions: Top 1.6 cm, bottom 2.3 cm, left 2.3 cm, right 2.3 cm. Please justify text, with no line space between paragraphs.

Text Figures: The drawings should be supplied actual size in a form (greyscale). Use Times New Roman (font size 12) and lines at least 0.75 mm in thickness. Label the Axes with numerical scale and the measured quantity with units.

Image Figures:  Image figures should be provided as a greyscale format. When several images make up one figure, display the images in the desired layout as a single figure.

Abbreviations: should be defined the first time they appear in the abstract, main text, and in figure or table captions.

Equations: please use either the Microsoft Equation Editor. Equations should be editable and not appear in a picture format.

Instructions for the production of posters

These should be arranged to fit A1 boards, either landscape or portrait (one per poster presenter).  Posters will be fixed to the boards which will be supplied at the conference.  The title should be concise and printed large and clearly at the top, followed by the author(s) name(s), and their affiliations and contact information.  Posters should be intelligible without reference to the author or the written paper.  The presentation should be arranged in a clear and logical order to read from left to right.  Keep the message simple, use clearly captioned tables and figures and avoid unnecessary detail.  It is advised that Authors prepare a printed copy of the abstract of the poster for interested delegates. All text should be legible from a distance of 2 m.  Company logos, trademarks or company names may be used once only

Visual Aids in Oral Presentation

Authors should prepare visual aids in the oral presentation. Powerpoint presentations are preferred.  These should be sent to the conference organizers at least one week before the conference (FEB 15). If you are unable to provide a Powerpoint presentation, please inform the Secretariat so that we can arrange a slide or overhead projector at the conference.  Please label your presentation surname.ppt (e.g. DELACRUZ.ppt.) to distinguish it from other entries.

Each presentation will be given 15 minutes (12 minutes presentation and 3 minutes question and answer). Powerpoint slides must be clear and bright, and simple as possible and capable of being read from the back row of a large lecture hall. Images and graphs should be very simple, with axes clearly labelled.  All lettering on the presentation should be clearly legible.  Logos, company names or trademarks are allowed on the first slide only.